Optimised Retrofit Project (Wales)

The Optimised Retrofit Project (ORP) is a collaboration of 68 partners, including 26 social housing providers that has been awarded funding by Welsh Government and will initially see more than 1,700 homes across Wales become more energy efficient. This is achieved through a combination of building fabric improvements, low and zero-carbon technologies (such as solar panels, battery storage and heat pumps), and intelligent ongoing operational controls.

The Welsh Government has already committed a further £50million to decarbonising homes across Wales in this financial year – and all homes across Wales and the UK will need to be retrofitted to be zero carbon by 2050.

You can find out more about the Optimised Retrofit Project at: https://www.optimised-retrofit.wales/

DPS Categories

Retrofit Advice

The Retrofit Advisor will undertake overall stock assessment, energy efficiency options appraisals, data analysis, archetyping, measures identification and develop strategy for individual or multiple properties as required, to identify a preferred set of refurbishment interventions. Retrofit Advisors will be a member of TrustMark approved Retrofit scheme.

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Retrofit Assessment

The Retrofit Assessor will ensure all tools, including Intelligent Energy Systems (IESs) work successfully together encompassing both building information and time-sequenced energy performance information.

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Retrofit Designer

The Retrofit Designer will provide an understanding of buildings energy efficiency to the Registered Social Landlords (RSLs) and input to research projects, testing new technological approaches in the provision of a range of consultancy services, guidance and advice in relation to retrofit design.

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Retrofit Co-ordinator

Description of procurement: The Retrofit Coordinator role is to provide specialist project leadership and management with responsibility for overseeing the assessment of dwellings as well as the subsequent specification, monitoring, and evaluation of energy efficiency measures to ensure that work (by installers procured during the 2nd phase CHIC Wales Optimised Retrofit Installers DPS) is carried out to the Clients standards, specification and schedule whilst managing technical risks, avoid the common retrofit failure points, increasing team productivity and maximising project budgets.

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Intelligent Energy System (IES) Installers

Description of procurement: Bidders for this lot will be required to install, connect, and commission the Intelligent Energy System (IES) and peripherals, an integral part of any home’s journey to Net Zero. It is a system and not a single device consisting of ‘peripherals’ (sensors and meters) that are controlled by a Building Energy Engine (BEE).

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Building Fabric

This lot follows a “fabric first” approach and prioritises improvement of the thermal properties of the building fabric through the use of high levels of thermal insulation, including cavity wall, internal and external wall insulation, floor and roof insulation and airtightness which may include replacement of windows and external doors thereby cutting heating costs, energy use and CO2 emissions while improving comfort, health and safety of properties.

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Electrical Services and Renewables

This lot focuses on reusing, refurbishing, recycling, and renewing electrical distribution equipment, improvement of lighting and electrical appliances, solar thermal and photovoltaic solutions and building management systems (BMS) that manage […]

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Mechanical Services (Heating and Renewables)

This Lot will include suppliers who can provide participating authorities with access to a range of heating and/or renewable technologies. Suppliers may be technology specific or offer a range of heating and renewable technologies.

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Mechanical Services (Ventilation)

This lot focuses on provision of good indoor air quality and reduction of surface condensation through retrofit ventilation systems to improve whole-dwelling improvement to include building management systems (BMS) that manage and control the mechanical and electrical services of buildings, thereby cutting running costs, energy use and CO2 emissions while improving comfort, health and safety of properties.

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One-Stop Solution [All-encompassing technologies]

This Lot covers all-encompassing technologies and will include suppliers who can provide a holistic solution, including but not limited to the technologies covered in all other lots for participating authorities through the provision of a variety of low/zero carbon technologies.

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Building Materials Fabric (BMF)

Main CPV Code:44100000 – Construction materials and associated items. Building Construction Fabric (BCF) Goods & Materials Distribution – this Lot will include suppliers who can provide participating authorities with supply […]

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Building Materials Electrical (BME) – Services and Renewables

Building Materials Electrical (BME) Services and Renewables – this Lot will include suppliers who can provide participating authorities with supply and distribution services for a range of goods and materials in respect of electrical/power and/or renewable technologies and active building management systems (BMS) that manage and control the electrical services and building safety, including but not limited to fire detection, alert and containment in respect of active fire measures.

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Building Materials Mechanical (BMM) – Heating and Renewables

Building Materials Mechanical Heating – this Lot will include suppliers who can provide participating authorities with supply and distribution services for a range of goods and materials in respect of heating and/or renewable technologies and active building management systems (BMS) that manage and control heating services and building safety

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Building Materials Mechanical (BMM) – Ventilation and Heat Recovery

Building Materials Mechanical [Ventilation] – this Lot will include suppliers who can provide participating authorities with supply and distribution services for a range of ventilation material supply and/or renewable technologies and building management systems (BMS) that control the mechanical ventilation services and safety of buildings.

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Building Materials – One-Stop-Shop Solution

One Stop Shop (materials partnering solution) – this Lot will include suppliers who can provide a holistic material solution for participating authorities which may include consultancy services through the provision […]

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Access to and general timescales for launch of DPS Framework

The whole of the DPS Framework is expected to be live by end March 2022. The DPS is operated by CHIC.

If you would like to apply to a CHIC DPS you will first need to register on the Delta eSourcing platform.

Once registered you can submit a Request To Participate via the following links, which will take you to the relevant DPS where you can complete the online selection questionnaire, including selection of the required categories and provision of references. If you are not successful, you can reapply when you have the requirements needed to get on the DPS.

CHIC DPS – Wales Optimised Retrofit Consultancy 2021 (Retrofit Advisors, Assessors, Coordinators Retrofit Designers, Managing Agents)

CHIC Wales Optimised Retrofit Installations DPS 2022 (Installers)

CHIC Wales Optimised Retrofit Materials DPS 2022 (Materials & Merchants)

How is this DPS Framework set up?

Using a simple process, companies and tradespeople will be able to join any DPS at any time by demonstrating the relevant skills, experience and competencies, and will then have the opportunity to bid for work. Each DPS will have different Work Lots broken down by geographical areas as well as by value or size bandings. The Optimised Retrofit Project is keen to encourage Micro SMEs’ and SMEs’ to apply and secure work in localised area, as well as providing the potential for larger portfolios of properties requiring large contractor engagement. Materials will mainly be procured separately to help create a level playing field for smaller contractors.

We have worked with a number of ORP partners to develop the DPS Questionnaire, keeping it as simple as possible (lots of Yes/No questions), but still meeting the needs of social landlords and Councils’ (who are regulated by the Welsh Government). There are basic entry qualifications for each work type (lot), recognising the need to keep this simple as to encourage Micro SMEs’ and SMEs’ to apply.

Those which meet all the minimum requirements (as detailed in the DPS Questionnaire) will be accepted onto the DPS as a pre-qualified potential bidder. They will then be automatically informed of every tender opportunity (relevant by geography and value band) and can choose whether to bid for or decline as they wish. Any Bidders that fail to meet the minimum criteria will be able to reapply for acceptance on to the DPS; feedback and advice is available.

The benefit of the DPS is that bidders will not be asked for the same information and documentation every time they bid for work.
CHIC remains overall controller of the DPS and will carry out an annual review of all bidders and requesting updated copies of documentation such as insurance.

Advice and Support

For general enquiries you can email jleonard@chicltd.co.uk

Welsh Micro SMEs’ can contact Business Wales for free advice and support. For contact details go to: https://businesswales.gov.wales/

If you are unclear about how to complete the electronic selection questionnaire ask for clarification via the Delta e-sourcing messaging system or contact tenders at tenders@chicltd.co.uk